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Click the empty cell below the Task Name column heading, and then click the down arrow that appears. On the Task Name list, click Design and order marketing material. Select the names of tasks 6 through 8. In the chart portion of the Gantt Chart view, point the mouse pointer at the Gantt bar for task 1, Planning Phase, and then click and drag to the Gantt bar for task 5, Public Launch Phase. When the mouse pointer is over task 5, note the link line and icon that appear. Release the mouse pointer.

This tooltip can help you The mouse pointer changes to link tasks using the mouse. The red squiggly line indicates a potential scheduling problem. Select the name of task 4. On the Task tab, in the Schedule group, click Respect Links. Project reschedules task 4 to start following the completion of its predecessor, task 3. You might have noticed that the start of the Public Launch Phase summary task does not respect its link to its predecessor, the Planning Phase summary task.

Switching Task Scheduling from Manual to Automatic In this exercise, you convert some tasks and then the entire project plan to automatic scheduling. Select the names of tasks 2 through 4. On the Task tab, in the Tasks group, click Auto Schedule. Project switches these tasks to be automatically scheduled. Indicators in the Task Mode column The formatting of automatically tell you that these tasks are now scheduled task bars is different automatically scheduled.

Select the name of task 6, Distribute advance copies. However, because task 6 and the other subtasks of the Public Launch Phase were manually scheduled, Project did not reschedule them to account for this depen- dency. As soon as you set task 6 to automatic scheduling, however, Project did just that and adjusted the start date of its summary task as well. Select the names of task 7 and 8. Notice that Project supplied a one-day duration for task 8, which previously had a text note for its duration.

Tip You can also toggle the scheduling mode by clicking the New Tasks status bar text and then picking the other scheduling mode.

Project adds the new task to the plan. Select the names of tasks 8 and 9. Project links the two tasks. Notice that the duration of the Public Launch Phase summary task was updated automatically from 10 to 11 days.

In later chapters, you will work with other types of calendars; in this chapter, you work only with the project calendar. In the For calendar box, click the down arrow. Setting Nonworking Days You will record this as a calendar exception. Tip If needed, you can schedule tasks to occur during working and nonworking time. You might use an elapsed duration for a task that goes on around the clock rather than just during normal working hours.

If the concrete takes 48 hours to cure, you can enter the duration for that task as 2ed, schedule the task to start on Friday at 9 A. Click Statistics. Click Close to close the Project Statistics dialog box. In this exercise, you enter task notes and hyperlinks to document important information about some tasks. On the Task tab, in the Properties group, click Task Notes.

Tip You can also right-click the task name and click Notes in the shortcut menu that appears. In the Notes box, type Get recipient list from publicist. Click OK. A note icon appears in the Indicators column.

Point to the note icon. Right-click the name of task 8, Launch public Web portal for book, and then click Hyperlink on the shortcut menu. In the Text to display box, type Add to spring catalog here. A hyperlink icon appears in the Indicators column. Pointing to the icon displays the descriptive text you typed earlier. Project also uses properties in page headers and footers when printing. In the following steps, you enter some properties that you will use later when print- ing and for other purposes.

Click the Project Information button directly below the thumbnail image. In the menu that appears, click Advanced Properties. In the Subject box, type New book launch schedule. In the Author box, type your name. In the Company box, type Lucerne Publishing.

Key Points Click OK to close the dialog box. Open navigation menu. Close suggestions Search Search. User Settings. Skip carousel. Carousel Previous. Carousel Next. What is Scribd? Explore Ebooks. Bestsellers Editors’ Picks All Ebooks. Explore Audiobooks. You can do a lot of project management planning and tracking using non-project management software. You could use a simple word processor to list tasks, resources, dates, and so on.

If you put that information into a spreadsheet, you can easily sort it, graph it, and perform other functions. A relational database tool could provide even more manipulation of data. You can use email and other tools to collaborate with others. However, project management software is designed specifically for managing projects, so it normally includes several distinct and important features not found in other software products: Creating work breakdown structures, Gantt charts, and network diagrams: As mentioned in this text, a fundamental concept of project management is breaking down the scope of the project into a work breakdown structure WBS.

The WBS is the basis for creating the project schedule, normally shown as a Gantt chant. The Gantt chart shows start and end dates of tasks as well as dependencies between tasks, which are more clearly shown in a network diagram. Project management software makes it easy to create a WBS, Gantt chart, and network.

These features help the project manager and team visualize the project at various levels of detail. Integrating scope, time, and cost data: The WBS is a key tool for summarizing the scope of a project, and the Gantt chart summarizes the time or schedule for a project.

Project management software allows you to assign cost and other resources to tasks on the WBS, which are tied to the schedule. This allows you to create a cost baseline and use earned value management to track project performance in terms of scope, time, and cost in an integrated fashion. Setting a baseline and tracking progress: Another important concept of project management is preparing a plan and measuring progress against the plan.

Project management software lets you track progress for each task. The tracking Gantt chart is a nice tool for easily seeing the planned and actual schedule, and other views and reports show progress in other areas. Providing other advanced project management features: Project management software often provides other advanced features, such as setting up different types of scheduling dependencies, determining the critical path and slack for tasks, working with multiple projects, and leveling resources.

For example, you can easily set up a task to start when its predecessor is halfway finished. After entering task dependencies, the software should easily show you the critical path and slack for each task. You can also set up multiple projects in a program and perform portfolio management analysis with some products.

Many project management software products also allow you to easily adjust resources within their slack allowances to create a smoother resource distribution. These advanced features unique to project management are rarely found in other software tools. As you can see, there are several important features that are unique to project management software that make them worth using.

Next youll learn whats new in Project and how to use basic features of Project Standard. Microsoft really listened to users and has revised Project to meet user needs. Learning some of the new features might seem like a chore, but it is well worth the effort. If you are familiar with Project , it may be helpful to review some of the new features in Project Improved user interface: Project now includes the ribbon interface instead of using the old menus and toolbars similar to Office The File tab takes you to the new Backstage feature, a one-stop graphical destination for opening, saving, and printing your files.

You can also now right-click on different items, like a table cell or chart, to bring up commonly used commands quickly. A timeline view is automatically displayed above other views to show you a concise overview of the entire project schedule.

You can easily add tasks to the timeline, print it, or paste it into an e-mail. The new team planner view lets you quickly see what your team members are working on, and you can move tasks from one person to another using this view. For example, if a resource is overallocated, you can drag a task to another resource to remove the overallocation. You can also add new columns quickly and use the new zoom slider at the lower right of the screen to zoom your schedule in and out.

Also, the tab for viewing and printing reports is easier to navigate with more options for visual reports. Manual scheduling: Unlike previous versions of Project where tasks were automatically scheduled, Project uses manual schedule as its default.

In past versions of Project, summary tasks were automatically calculated based on their subtasks. Resources were also adjusted automatically. With Project , this is no longer the case. For example, you might want to enter durations for summary tasks and then fill in the detailed information for their subtasks later. When you open a new file, Project reminds you that new tasks are manually scheduled and lets you easily switch to automatic scheduling, if desired. You can also use the new compare versions to see Gantt bars to more clearly see how one version of a project differs from another version.

Improved collaboration: Project is able to provide an interface with the most popular portals used in industry.

Project Server also provides integration with Microsoft Exchange to enable team members to manage and report on tasks directly from Microsoft Outlook. Remember that Project Standard does not include these collaboration features.

Next, you will learn some basic information about Project and explore the main screen elements and Help facility. USING PROJECT Before you can use Project or any project management software effectively, you must understand the fundamental concepts of project management, such as creating work breakdown structures WBS , linking tasks, entering duration estimates, assigning resources, and so on. Make sure you read most of this text before using Project so you understand these concepts.

This text provides instructions for using the stand-alone version of Project known as Project Standard. Project Professional and the Enterprise version of Project require special server software to perform online and collaborative functions. Consult Microsofts Web site for detailed information on other products. Check your work by reviewing the many screen shots included in the steps, or by using the solution files that are available for download from the companion Web site for this text or from your instructor.

It does not run on Macintosh computers or other operating systems. Most organizations have Project as part of their license if they have Office You can download a free trial from www. Students can purchase a full version of Project Standard from sites like www.

Standard deliverables under each of those process groups are included, as described in this text. Each section of the appendix includes hands-on activities for you to perform. NOTE: To complete the hands-on activities in the appendix, you will need to download files from the companion Web site for this text www.

When you begin each set of steps, make sure you are using the correct file. Before you begin your work you should have Customer Feedback. Save the files you create yourself in a different folder so you do not write over the ones you download. In addition, you will create the following files from scratch as you work through the steps: wbs.

Overview of Project The first step to mastering Project is to become familiar with the major screen elements and the Help facility. This section describes each of these features. Open Project Alternatively, a shortcut or icon might be available on the desktop; in this case, double-click the icon to start the software.

Maximize Project If the Project window does not fill the entire screen as shown in Figure A-3, click the Maximize button in the upper-right corner of the window. Project is now running and ready to use. Look at some of the elements of the screen. The Ribbon, tabs, and Quick Access toolbar are similar to other Office or applications.

The timeline view is displayed below the ribbon. The default manual scheduling for new tasks is on the lower left of the screen. You can click that option to switch to automatic scheduling. You can access other views by clicking the View command button on the far left side of the ribbon. The areas where you enter information in a spreadsheet-like table are part of the Entry table.

You can make the Entry table more or less wide by using the Split bar. When you move the mouse over the split bar, your cursor changes to the resize pointer. Clicking and dragging the split bar to the right reveals other task information in the Entry table, including Predecessors, Resource Names, and Add New columns.

The column to the left of the Task Name column in the Entry table is the Indicators column. The Indicators column displays indicators or symbols related to items associated with each task, such as task notes or hyperlinks to other files.

Project Libre: This free, open-source software is an alternative to Microsoft Project. You do need to download the software in the current version, but a cloud version will be available soon. You can open Project files with Project Libre. Jira: Anyone can get an unlimited free version of Jira with limited capabilities. You can also access a Product Guide and many free tutorials from this site. Basecamp: This software includes several different tools to help teams put all of their project data and communications in one place.

Instructors and students can request a free account with no time limit from Basecamp. Gantt chart templates: You can use software like Excel or Google sheets to create Gantt charts and other project management documents. Below are a few sites to explore:.



Microsoft project 2010 book pdf free

Managing Multiple Projects Project Standard users do not see this portion of the dialog box.